Office of Library and Information

To implement the necessary actions of the Information Security Act, we are currently updating the HTTPS security encryption certificates for all university websites,
and in accordance with the latest Ministry of Education information security requirements, we are also conducting the 【University-wide Information System Inventory – Website Platform Inventory】 task.

1. Please have the system platform administrators of each unit fill out the following form using the university's Gapps academic government account.
Administrative unit form entry:
【Please refer to the 112/11/07 announcement email - University-wide Website Security Certificate Replacement and Information System Inventory】

Academic unit form entry:
【Please refer to the 112/11/07 announcement email - University-wide Website Security Certificate Replacement and Information System Inventory】

The information systems reported in this form refer to learning platforms and other website system services independently purchased and set up by each unit,
which do not include the main entrance website of each unit. The inventory for entrance websites was completed in October and does not need to be inventoried again, and they have been listed in the template - University Homepage.

				2. We have pre-filled recent system application information. If there are personnel changes, please update the information accordingly.
				※ If your system is not listed in the form, please ensure you fill it out.
				※ Please pay attention to the fields with yellow background, which should at least include:
				"Secondary Unit"
				"Main System Service Name"
				"System Administrator (User)" <- fill in if applicable
				"Outsourced (Building) Vendor"
				"Internal Network of the System" <- application information will be included
				"Domain Name"  <----------- required if applicable
				"System Usage Status"

				3. For the update application of each system's security certificate, please select 【Apply for Reissue】 in the "Security Encryption Channel (HTTPS)" field for the corresponding system. We will schedule a time for the certificate replacement for that system.

				4. If the system is no longer in use, please select 【Can be shut down】 in the "System Usage Status" field.

				5. The inventory and replacement work are expected to be completed by the end of November. If the form is not filled out by then, according to the Information Security Act, all unreported systems will be considered idle, and we will proceed with shutting them down to reduce the number of idle systems.

				6. This university-wide information system inventory is conducted in accordance with the Information Security Act and will be a "regular" process, with an inventory to be conducted at least once a year. Additionally, future inventories for "Information Equipment" and "Internet of Things Devices" for all units are still to be conducted.

				7. For systems managed by each unit that involve operations related to information system account permissions (such as adding, modifying, or deleting accounts), please start using the "System Access Permission Application Form" available in our document download area, and keep it for inspection in case of an audit by the Ministry of Education.

				Thank you for your cooperation and hard work!

				Library Information Technology Office - LINE Real-time Repair Group
				https://line.me/R/ti/p/%40257bgotp
				or add us on the Line app with the Friend ID @257bgotp